You decided on Tuesday. Don't lose him by Thursday.
Build the offer from language you already approved, send it by text and email, and get it back signed on his phone before he finishes his shift. No Word document, no printer, no scanner, no waiting on the mail.
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Three fields, not a blank Word document.
The slow part of an offer was never the writing. It was finding last year's letter, changing the names, missing one, printing it, and hoping somebody drove it over. Type the three things that change and send.
Fill in what changes
The wage, the start date and who they report to. Everything else is the language your attorney already looked at, saved as a template for that kind of role.
Send it where they are
Text and email at the same time, because a text gets opened. They read it on a phone and sign with a finger. No account to create, no app, no PDF to print and scan back.
It files itself
The signed copy lands on their profile with a timestamp and an audit trail, both of you get a countersigned PDF, and the job can close itself the moment it comes back.
Fill the left side. The right side is what he reads.
What you type lands in the letter as you type it, so there is no version where the wage in the email and the wage in the document disagree. Nobody has to reread the whole thing looking for the number.
Search candidatesSASummit AirDear Marcus, we are pleased to offer you the position of Service Technician, reporting to Priya S., beginning Monday, August 4. Your starting rate will be $34.00 per hour, paid biweekly, with overtime after forty hours.
He signs it in the truck, not at your desk.
The people you are hiring are not sitting in front of a laptop. They get a text, open the offer, read four lines that actually matter, and sign with a finger. The whole thing takes about a minute.
- No account, no app, no password to reset
- A reminder goes out on its own if it sits unopened
- You get notified the second it comes back signed
Signed before the coffee went cold.
“Our offer letter used to be me opening last year's Word file and hoping I caught every name I forgot to change. Twice we sent someone the wrong wage. Now I pick the template, type three things, and it is signed before I have finished my coffee.”
The offer is the last step, not a separate system.
It pulls the name, the role and the history from the profile you already built, and it hands off to whatever you do next.
Automated actions
Move somebody to the Offer stage and the letter goes out on its own. The reminder at 24 hours is a rule, not a sticky note.
Explore →Text & email
How the offer actually reaches a technician who has not opened his email since March.
Explore →Custom user roles
Who can build an offer, who can send one, and who can only see that it went out. Compensation stays hidden from the roles you kept it from.
Explore →Custom hiring pipeline
Offer is a stage on the board like any other, so you can see at a glance who is sitting in it and for how long.
Explore →Enriched candidate profiles
The signed PDF lives on the profile next to the résumé and the scorecards, not in somebody's downloads folder.
Explore →Insights & analytics
How long offers sit before they are signed, and how many come back at all, per role and per branch.
Explore →The straight answers.
Offers are the one place people want certainty, so here is what the system does and where you should still ask your own attorney.
Is an electronic signature actually binding?
Electronic signatures are recognised for employment documents under federal ESIGN and state UETA law, and every signature here carries the record that makes it defensible: who signed, the email and phone it went to, the timestamp, and the IP and device it was signed from. We are not your attorney, though. If your industry has its own requirements, have counsel read your template once and then reuse it forever.
Can I use our own letter?
Yes, and most companies do. Paste in the wording you already use, mark the parts that change with fields, and save it as a template for that kind of role. You are not writing to somebody else's format.
What if they want to negotiate?
Change the number and send a new version. The old one is marked withdrawn and stays in the record, so there is never a question about which offer is live or what the first one said.
Do they need an account to sign?
No. They get a link by text and email, open it in their phone browser, and sign. No download, no password, nothing to install.
Can I require somebody to countersign?
Yes. Set the signing order, usually the candidate then the owner or a manager. Both parties get the fully executed copy by email the moment the last signature lands.
What happens after it is signed?
The executed PDF is filed on the candidate's profile with its audit trail, you are notified, and if you want it to, the job closes and the other candidates get the note you already wrote.