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Assistant Project Manager job description template

If you are hiring for this role, start here. This free template is our detailed definition of the position, with everything you need to find and hire the right person. Copy it, add your own requirements, and post it.

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Free job description below
Median pay
$56,317per year, about $27 an hour
Range$26,500 to $81,500 a year
Hourly$13 to $39 an hour
EducationThe most common educational path for Assistant Project Managers is a Bachelor’s degree in management or business management.
Also calledProject Manager, Project Coordinator, Program Manager
DepartmentAdministration and Office Support
The role

What is an Assistant Project Manager?

Assistant Project Managers are professionals who assist Project Managers in planning, coordinating, and executing various projects within the company.

They can manage some aspects of the project on their own, but mainly they serve as primary assistance to senior managers.

They manage and supervise project team members, delegate tasks, and perform administrative duties, such as scheduling meetings, issuing invoices, preparing estimates and expenses, etc.

Assistant Project Managers are responsible for liaising and collaborating with shareholders and other departments regarding project goals, expenses, and needs.

Also, Assistant Project Managers ensure projects meet client expectations, as well as they are completed on time and within budget.

What to screen for

The top Assistant Project Manager skills.

Five things separate a strong hire from a résumé that reads well. Use these as your scorecard criteria.

SkillWhy it matters
CommunicationAssistant Project Managers are commonly the first point of contact for clients, team members, stakeholders, and other people. They must effectively convey information and details about the project and give instructions to team members. Communication helps them solve problems, answer questions, and build trusting relationships with people involved in projects.
Project PlanningProject planning refers to the Assistant Project Managers’ skills to efficiently plan and execute a particular project along with Project Managers. They can also be independently responsible for some aspects of the project, which makes this skill more valuable and helpful.
LeadershipEven though Assistant Project Managers are not fully responsible for managing projects, they still have to demonstrate some leadership abilities. Leadership skills help them oversee other team members, ensure productivity, and delegate tasks. They also help them motivate and encourage team members toward project goals.
Problem-SolvingStrong problem-solving abilities help Assistant Project Managers stay on track and keep the project activities going without delays of bigger issues. They must identify or predict problems or mistakes that may arise during the project and think of a solution before consequences occur.
OrganizationOrganization is another crucial skill for Assistant Project Managers. They need to keep track of multiple schedules, activities, deadlines, and other project information in order to ensure proper and timely execution. They are also responsible for managing the financial and administrative aspects of a project, where a great organization will come in handy.
Free template

The job description, ready to post.

Copy it as written, or edit it until it sounds like your company. Both work.

Assistant Project ManagerAdministration and Office Support · Free to use and edit

Our company is looking for a goal-oriented and motivated Assistant Project Manager to join our ranks. You will work directly with a Project Manager on supporting and overseeing the execution and development of various projects within the company. Our primary duties will be to liaise and collaborate with shareholders and other departments regarding the project details and goals, monitor and delegate tasks to project team members, and oversee project schedules, deadlines, and budgets.

As an Assistant Project Manager, you will also be in charge of administrative duties, such as preparing invoices, financial and progress reports, and scheduling meetings. Also, you will conduct research to gather information and details about the project and complete any additional tasks assigned by the Project Manager.

Finally, our ideal candidate for this position should have exceptional communication, organization, leadership, problem-solving, and project management skills.

Duties and responsibilities

  • Assist Project Manager in planning and executing projects within the company
  • Help create and carry out projects
  • Manage and supervise project team members
  • Perform administrative duties, such as scheduling meetings and preparing invoices, reports, expenses, and estimates
  • Liaise and collaborate with shareholders and other departments regarding project details, goals, and needs
  • Conduct research for project information
  • Motivate team members and delegate tasks
  • Oversee project goals and ensure timely execution of project activities
  • Keep track of project success and development
  • Ensure projects are completed within budget and meet client expectations and needs
  • Manage and update project reports, feedback, and costs
  • Complete any additional tasks assigned by the Project Manager

Requirements

  • Bachelor’s degree in management, business management, or other similar degrees
  • Advanced Project Management Certification (APMC) or Certified Project Manager (CPM)
  • Previous working experience as an Assistant Project Manager or related positions
  • MS Office and project management software skills
  • Ability to effectively collaborate and monitor project execution and development
  • Exceptional communication and leadership skills
  • Excellent organization and time management
  • Problem-solving
Add your pay range, benefits, and location before you post. Postings with a stated range get significantly more finished applications than the ones that leave it out.

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Copy it straight into your job board or ATS, or have it emailed to you with the interview questions for this role.

Education

Degree first, then the certification.

The most common educational path for Assistant Project Managers is a Bachelor’s degree in management or business management.

There are valuable certifications that employers typically look for in candidates, such as Advanced Project Management Certification (APMC) and Certified Project Manager (CPM).

Prior experience is strongly preferred for the Assistant Project Manager role.

Prospective candidates should have demonstrable experience managing staff and handling schedules and budgets.

APMC

Advanced Project Management Certification

Demonstrates advanced knowledge and skills in project management methodologies.

Global Association for Quality Management (GAQM)
CPM

Certified Project Manager

Validates expertise in managing projects effectively and efficiently.

International Association of Project Managers (IAPM)
Treat these as a signal, not a requirement. Plenty of strong candidates come up through experience without one.
After the applications land

Sample interview questions for an Assistant Project Manager.

Once you have gathered the applications, work through these in order. Twelve questions across four areas, enough to tell your shortlist apart.

Personal
  • Tell us a little bit more about yourself.
  • What did you want to study when you were a kid?
  • If you weren’t an Assistant Project Manager, what would you be?
Human Resources
  • What abilities do you possess that make you qualified for this position?
  • Do you aspire to get promoted to a Project Manager in the future?
  • What do you know about our company and activities so far?
Management
  • Could you describe your managerial style in short?
  • What was the biggest project you worked on, and how did you contribute to it?
  • How would you handle a conflict between two members of your team?
Technical Skills and Knowledge
  • What is your experience with budget management?
  • When starting a new project, what is your process of prioritizing activities and delegating tasks?
  • How do you know if a project you're working on was successful?
Score answers with AvaHR scorecards
Pay

How much to pay when hiring.

Annual pay by percentile. Where you land depends on the size of the cycle they will own, and the 25th percentile is usually where a first analyst hire sits.

10th percentile$26,500
25th percentile$42,500
Median$56,317
75th percentile$67,500
90th percentile$81,500

Hourly equivalents run from $13 at the 10th percentile to $39 at the 90th.

Related job titles

Candidates may apply under a different name.

Post the title your industry uses and keep the rest of the description. These three roles overlap enough that the same posting usually reaches all of them.

Same work, different title

Three titles, one description.

Search behavior varies by industry, so the same job is advertised under several names. If you are unsure which one your candidates search for, run two titles and see which fills.

Browse every title

Project Manager

A Project Manager is a person in charge of coordinating and overseeing a company’s projects.

$102,682 median

Project Coordinator

$59,915 median

Program Manager

Program Managers work in various companies and organizations, where they are in charge of coordinating multiple projects across departments.

$89,504 median
Questions

Frequently asked questions.

What do Assistant Project Managers do?

Assistant Project Managers assist Project Managers in planning and developing various projects within the company.

They oversee project team members, delegate tasks, schedule meetings, manage budgets and expenses, and prepare project reports.

They also collaborate with shareholders and ensure projects run smoothly and productively.

What is the difference between an Assistant Project Manager and a Project Manager Assistant?

Unlike Assistant Project Manager, the role of a Project Manager Assistant is more administrative.

They don’t have any managerial or leadership responsibilities.

They schedule meetings, record meeting minutes, assist with project reports and documents, answer phone calls, etc.

Who do Assistant Project Managers work with?

Assistant Project Managers work directly with Project Managers on developing and executing company projects.

They also collaborate with shareholders, other company departments, project team members, and clients.

What skills should Assistant Project Managers have?

Assistant Project Managers should have outstanding communication, project management, leadership, collaboration, problem-solving, and organizational skills.

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