Director of Facilities job description template
If you are hiring for this role, start here. This free template is our detailed definition of the position, with everything you need to find and hire the right person. Copy it, add your own requirements, and post it.
What is a Director of Facilities?
Directors of Facilities are high-level employees within the organization responsible for managing the facility’s operations and activities, including budgeting, maintenance, purchasing, planning, renovations, administration, etc.
They also handle the security of the facility by managing cameras and hiring security staff.
They are also in charge of managing expenses related to maintenance, equipment, and technology, monitoring lease negotiations and rent collections, and collaborating with contractors, architects, engineers, and other professionals.
Overall, their main responsibility is to ensure the protection and the smooth functioning of the facility.
The top Director of Facilities skills.
Five things separate a strong hire from a résumé that reads well. Use these as your scorecard criteria.
The job description, ready to post.
Copy it as written, or edit it until it sounds like your company. Both work.
Our company is hiring a new Director of Facilities to help us manage and monitor the facility’s daily operations and activities. Your job will be to manage and oversee budgeting, planning, schedules, maintenance, security, and other aspects. You will collaborate with contractors, architects, engineers, and other professionals, oversee security measures, and manage expenses and the inventory of supplies, materials, and tools.
Additionally, you will ensure the facility complies with the relevant laws, regulations, and safety standards, arrange waste disposal and staff schedules, keep track of daily activities, and review contracts and other documentation. Ultimately, you will hire, manage, and evaluate staff members and ensure all activities run smoothly and timely.
To be competent for this role, you should have exceptional leadership, communication, project management, problem-solving, organizational, and strategic skills.
Duties and responsibilities
- Manage and oversee all aspects of the facility’s operations, including budget management, planning, maintenance, security, administration, etc
- Monitor the planning and construction of new facilities or renovation of the existing ones
- Collaborate with contractors, architects, engineers, and other professionals to discuss project details, budgets, and timelines
- Oversee security measures such as cameras, hiring security staff, and developing emergency response plans
- Manage the expenses related to maintenance, repairs, equipment, technology, etc
- Arrange and monitor waste disposal, staff schedules, and office/parking space
- Make sure the facility complies with relevant laws, regulations, and security standards
- Prepare and manage lease negotiations and rent collections
- Protect the facility from damage and implement plans to reduce risks
- Keep track of daily activities and review contracts and other documentation
- Design facility’s layout and installation
- Hire, manage, and evaluate facility staff members
Requirements
- Bachelor’s degree in facility management, property management, business administration, or a similar role
- At least 3 years of experience in facility management or other leadership roles
- Sound understanding of relevant rules, regulations, and standards
- Solid knowledge of construction methods and technology
- The ability to lead and manage multiple projects and operations
- Exceptional communication and leadership skills
- Effective problem-solving
- Great organizational skills
- Strategic mindset and attention to detail
Take the template with you
Copy it straight into your job board or ATS, or have it emailed to you with the interview questions for this role.
Degree first, then the certification.
When it comes to educational requirements for this role, employers are more likely to consider candidates with a Bachelor’s or Master’s degree in fields such as facilities management, property management, construction management, or business administration.
Even though a Master’s degree is not always mandatory, it can be beneficial for candidates who seek leadership positions in larger or more complex organizations.
Professional certifications can also demonstrate dedication and commitment to this position.
Candidates may consider acquiring some of the following certifications: Certified Facility Manager (CFM), Certified Manager of Maintenance (CMM), or Leadership in Energy and Environmental Design (LEED).
Certified Facility Manager
Demonstrates expertise in facility management and operational efficiency.
International Facility Management Association (IFMA)Certified Manager of Maintenance
Validates knowledge in maintenance management and best practices.
National Institute for Certification in Engineering Technologies (NICET)Sample interview questions for a Director of Facilities.
Once you have gathered the applications, work through these in order. Twelve questions across four areas, enough to tell your shortlist apart.
- What motivated you to pursue this career path?
- How does this position fit into your long-term life goals?
- What is your greatest personal achievement so far?
- How does your education align with this role?
- Where did you gain the most valuable working experience for this position?
- Do you have any weaknesses that may affect your performance as a Director of Facilities?
- Could you describe your experience managing facilities and maintenance teams?
- What strategies or methods have you implemented in your previous positions to ensure the smooth execution of facility operations and activities?
- Could you share an example of a time when you successfully reduced operational costs in the facility you managed?
- What are the key considerations when managing the life cycle of the facility and how do you plan necessary upgrades and renovations?
- How familiar are you with regulatory compliance in facilities management, such as building codes, environmental regulations, and safety standards?
- How do you ensure the facility is equipped to handle emergencies and natural disasters?
How much to pay when hiring.
Annual pay by percentile. Where you land depends on the size of the cycle they will own, and the 25th percentile is usually where a first analyst hire sits.
Hourly equivalents run from $21 at the 10th percentile to $97 at the 90th.
Candidates may apply under a different name.
Post the title your industry uses and keep the rest of the description. These three roles overlap enough that the same posting usually reaches all of them.
Three titles, one description.
Search behavior varies by industry, so the same job is advertised under several names. If you are unsure which one your candidates search for, run two titles and see which fills.
Facilities Director
Frequently asked questions.
What do Directors of Facilities do?
Directors of Facilities are senior-level employees in organizations and companies responsible for managing and overseeing all aspects of the facility’s budgeting, scheduling, maintenance, repairs, construction, hiring staff, and purchasing.
Who do Directors of Facilities work with?
Directors of Facilities work with a wide range of people, including staff members, stakeholders, vendors, contractors, engineers, architects, etc.
What qualities should Directors of Faciltiies have?
Directors of Facilities should have exceptional leadership, management, communication, problem-solving, strategic, and organizational skills.
What are the educational requirements for Directors of Facilities?
This position requires a Bachelor’s or Master’s degree in facility management, property management, business administration, or a related field.
Prospective candidates can also acquire professional certifications related to this role.
Other job description templates.
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