Post to 100+ job boards and hire in days, not weeks.
Indeed Platinum Partnership Sales & Support: +1 (480) 360-6463
AvaHR
Watch demo Login Get started
ResourcesJob description templatesFinance

Administrative Manager job description template

If you are hiring for this role, start here. This free template is our detailed definition of the position, with everything you need to find and hire the right person. Copy it, add your own requirements, and post it.

Download TemplatePost this job free
Free job description below
Median pay
$51,435per year, about $25 an hour
Range$21,000 to $70,000 a year
Hourly$10 to $34 an hour
Also calledOffice Manager, Administrative Assistant, Administrator
DepartmentAdministration and Office Support
The role

What is an Administrative Manager?

Administrative Managers, also known as Administration Managers, are responsible for supervising and monitoring operations and activities in the administrative department of the company.

They coordinate administrative procedures and processes, plan and manage deadlines and schedules, maintain all department databases, delegate tasks, and evaluate the performance of administrative staff.

Administrative Managers also collaborate with other departments and managers, ensuring a smooth flow of information and assisting with budgeting, finance, and human resources.

What to screen for

The top Administrative Manager skills.

Five things separate a strong hire from a résumé that reads well. Use these as your scorecard criteria.

SkillWhy it matters
CommunicationCommunication is an important skill in administration, especially in a managerial role. Administrative Managers must communicate clearly and precisely with other employees and administrative staff to provide instructions, give information, delegate tasks, and answer questions. Effective communication helps Administrative Managers train new team members and build positive relationships in the company.
LeadershipAdministrative Managers must be exceptional leaders in order to create and maintain a positive and stimulating working environment. Leadership is crucial because Administrative Managers supervise an administrative team that should be valued and appreciated. Their goal is to motivate and encourage their team members to achieve goals.
OrganizationOrganization is a valuable skill that helps Administrative Managers remain focused and efficient in their workplace. Effective organizational skills allow them to prioritize their tasks, keep track of multiple projects and duties, successfully oversee and lead a team of administrative workers, and accurately maintain schedules, budgets, and documents.
Decision-MakingAdministrative Managers are responsible for making important decisions on a regular basis. Decision-making reflects in their ability to appropriately delegate tasks and projects, handle clients and requests, evaluate staff performance, and other business-related decisions. When making decisions, they must consider all available information and weigh potential outcomes.
Project ManagementProject Management is the ability that involves planning, scheduling, executing, and overseeing various projects. Administrative Managers must have excellent project management skills in order to plan and supervise large initiatives within the company. Project management helps them track progress, schedule meetings, and successfully monitor all aspects of project execution.
Free template

The job description, ready to post.

Copy it as written, or edit it until it sounds like your company. Both work.

Administrative ManagerAdministration and Office Support · Free to use and edit

Our company is looking for an organized and driven Administrative Manager to oversee our administrative department. As our Administrative Manager, you will be responsible for managing and monitoring administrative operations and activities in the administrative department and hiring and training administrative staff members. You will be responsible for planning ways to streamline various administrative processes, evaluating staff performance, and coordinating administrative procedures and policies.

Moreover, you will assist other departments in setting and managing budgets, expenses, financial and HR documents, and employee files. Your goal will be to ensure a smooth flow of information between departments and create a pleasant and productive working environment for your team. You will also assist in the organization of events, meetings, and conferences, and manage schedules and deadlines.

In summary, you should have exceptional communication, organization, decision-making, leadership, and project management skills.

Duties and responsibilities

  • Supervise daily operations and activities in the administrative department of the company
  • Coordinate administrative procedures and systems
  • Hire, train, and evaluate administrative staff
  • Set and manage budgets, monitor spending, and process payroll and other expenses
  • Keep track of inventory supplies and place orders when necessary
  • Make sure all administrative activities comply with the company’s policies and guidelines
  • Provide coaching and guidance to staff members to maximize productivity and efficiency
  • Ensure a smooth flow of information among the company’s departments
  • Plan and manage calendars, schedules, and deadlines
  • Respond to phone calls and emails and forward communications to proper individuals and departments
  • Plan and coordinate events, meetings, conferences, training sessions, etc
  • Prepare and maintain company records, such as financial and HR documents, employee files, etc
  • Maintain all department databases
  • Manage other company’s activities, such as renovations, recycling, etc.

Requirements

  • Bachelor’s degree in business management, business administration, accounting, or a similar field
  • Extensive working experience in similar positions, such as administrative coordinator or administrative assistant
  • In-depth knowledge of office management and administrative procedures
  • Computer literacy
  • Experience with budget management and human resources
  • Exceptional communication and leadership skills
  • Outstanding organizational and project management skills
  • Decision-making
  • Team player
Add your pay range, benefits, and location before you post. Postings with a stated range get significantly more finished applications than the ones that leave it out.

Take the template with you

Copy it straight into your job board or ATS, or have it emailed to you with the interview questions for this role.

Education

What education this role needs.

The typical educational requirement for Administrative Managers is a Bachelor’s degree in business administration, business management, accounting, finance, or a related field.

Through these degrees, candidates acquire knowledge in statistics, management, economics, law, and other subjects.

Administrative Managers normally have at least 3 years of prior working experience in the same field.

They may have a background in administration or any other managerial role.

After the applications land

Sample interview questions for an Administrative Manager.

Once you have gathered the applications, work through these in order. Twelve questions across four areas, enough to tell your shortlist apart.

Personal
  • Could you describe your character in a few words?
  • What do you enjoy doing when you are out of the office?
  • What is your favorite animal?
Human Resources
  • What do you consider the essential qualities of an Administrative Manager?
  • Why do you stand out from other applicants for this position?
  • Have you prepared any questions for us?
Management
  • How experienced are you when it comes to hiring and training employees?
  • How many team members would you be comfortable leading?
  • How do you keep multiple projects and tasks organized?
Technical Skills and Knowledge
  • What information would you need to collect from each company manager when preparing annual expenses by department?
  • What is your experience with human resources?
  • What business software or databases are you most familiar with?
Score answers with AvaHR scorecards
Pay

How much to pay when hiring.

Annual pay by percentile. Where you land depends on the size of the cycle they will own, and the 25th percentile is usually where a first analyst hire sits.

10th percentile$21,000
25th percentile$38,000
Median$51,435
75th percentile$57,500
90th percentile$70,000

Hourly equivalents run from $10 at the 10th percentile to $34 at the 90th.

Related job titles

Candidates may apply under a different name.

Post the title your industry uses and keep the rest of the description. These three roles overlap enough that the same posting usually reaches all of them.

Same work, different title

Three titles, one description.

Search behavior varies by industry, so the same job is advertised under several names. If you are unsure which one your candidates search for, run two titles and see which fills.

Browse every title

Office Manager

Office Managers monitor routine operations and employees working in different professions or industries.

$51,476 median

Administrative Assistant

Administrative Assistants provide assistance and administrative support to the entire office.

$43,768 median

Administrator

$43,464 median
Questions

Frequently asked questions.

What do Administrative Managers do?

Administrative Managers are responsible for supervising operations and activities in an administrative department of a company.

They hire, train, and evaluate administrative staff, manage budgets and expenses, ensure a smooth and efficient execution of activities and flow of information, and assist in the preparation and organization of events, meetings, conferences, etc.

Who do Administrative Managers work with?

Administrative Managers work with a team of administrative employees, mostly administrative assistants.

They also collaborate with other managers and departments to ensure smooth communication within the company.

How much do Administrative Managers earn annually?

Administrative Managers earn between $21,000 and $70,000 per year.

What skills make a successful Administrative Manager?

Administrative Managers must have outstanding communication, leadership, collaboration, decision-making, organizational, and project management skills.

More in finance

Other job description templates.

Same format, same free, same median pay data. Browse the full library if the role you are hiring for is not here.

Administrator

$43,464 median

Office Administrator

Typically, office administrators operate at the front desk of a company, welcoming guests and sending them to their appropriate conference rooms.

$44,979 median

Office Manager

Office Managers monitor routine operations and employees working in different professions or industries.

$51,476 median

Director of Administration

Directors of Administration hold senior roles in companies and organizations.

$74,704 median

Agency Manager

$68,439 median

Chief Administrative Officer

Chief Administrative Officers (CAOs) are the highest-ranking administrators within the company.

$105,534 median

Scheduling Coordinator

A Scheduling Coordinator manages the schedules and calendars of employees or other individuals.

$41,051 median

Duty Manager

Duty Managers provide leadership and support to team members within the assigned department.

$52,470 median

Administrative Associate

An administrative associate is a professional who assists with organizing and coordinating administrative tasks.

$41,543 median

Office Supervisor

An Office Supervisor is a professional responsible for overseeing and coordinating administrative activities within an office environment.

$51,476 median

Operations Administrator

An Operations Administrator is a professional responsible for overseeing and coordinating various operational activities within an organization.

$61,235 median

Project Administrator

A Project Administrator is a professional responsible for providing administrative support and coordination for projects within an organization.

$60,230 median

Regional Manager

$75,645 median

Senior Administrative Assistant

$56,798 median

Senior Executive Assistant

A Senior Executive Assistant plays a crucial role within an organization, acting as a right-hand to top executives.

$85,653 median

Service Delivery Manager

A Service Delivery Manager plays a crucial role in ensuring excellent customer service and smooth operations.

$93,940 median
Browse all job description templates

You have the description. Now go find the person.

Paste this template into AvaHR, publish to 100+ job boards in one click, and screen every applicant in one pipeline. Free to start.

Start your free trialBook a demo

You'll never hire alone.